Initiatives in Health & Safety

Typically in the construction industry, the general contractor who receives the initial request from a client stands at the center of the project. The general contractor will plan out the overall process of the construction project, make crucial decisions regarding the construction method and the construction schedule, and draft a plan for the project. The general contractor will then outsource segments of the construction to subcontractors that specialize in relevant areas, and cooperate to complete the project. As the general contractor, Shimizu selects the subcontractors and if necessary will create a multi-level structure of subcontractors to advance the project.

Procurement of materials and equipment, selection of appropriate subcontractors and suppliers, and effective coordination between these business partners are key elements to ensuring and maintaining quality, health and safety, and environmental protection at construction sites.

Basic Health and Safety Policy

Basic Principles

Shimizu stands on the principle of respect for human life and human beings and places the highest priority on safeguarding the lives and health of our employees in all corporate activities. We have established a corporate culture that is grounded in safety and maintain a safe, comfortable work environment.

Goal

"Zero" accidents resulting in serious injury or death and zero accidents involving the public

FY2018 Target Frequency rate 0.60 or less

Measures for Achieving Our Goal

  1. Shimizu operates a Construction Occupational Health and Safety Management System (COHSMS). We pursue enhancement of preventative safety measures through risk assessment and strive to reduce occupational accidents on a continual basis.
  2. We recognize the importance of both safety and production in business activities, based on our policy of safety as a top priority. We ensure safe equipment by implementing redundant safety measures and other means and work to make construction procedures readily visible, from the construction planning stage onward.
  3. We encourage suppliers and subcontractors to establish independent safety management*, actively encourage disaster prevention conferences, and clarify the respective role and responsibilities of Shimizu and our subcontractors in promoting the prevention of accidents.
  4. We recognize our responsibility as a business operator to further improve initial explanation of projects and training on job site rules to workers who are new to a job site. We work to ensure strict safety compliance among workers and eliminate accidents involving them.
  5. We make sure that managers in charge of health and safety have the knowledge and dynamism to educate employees and develop them as promoters of compliance with laws and regulations (strict compliance with company rules for safety work) and accident prevention.
  6. We have strengthened rules on working safely to eliminate exposure to dust, asbestos, and other materials that are harmful to health, and work to provide comprehensive education on preventing health hazards.

The policies above also apply to subcontractors to which construction work is outsourced.
Shimizu distributes the Supplier and Subcontractor Health & Safety Management Guidelines to subcontractors we outsource construction work to and facilitates independent and sustainable health and safety management by these companies.

Specific Measures in Fiscal 2017

Re-dedicating ourselves to back-to-basic safety management

Work plans tailored to actual conditions are created for work designated as hazardous by a division. The work procedures and safety points are communicated to all workers, including frontline workers, and the PDCA cycle is employed to achieve continuous improvement.

4 Key measures

  • To eliminate accidents involving falls, exhaustive steps are taken to mitigate risks and ensure a safe job site. The use of safety belts is strictly enforced.
  • To eliminate accidents involving heavy machinery and cranes, exhaustive steps are taken to prevent cranes and heavy machinery with three-point support from falling, and to prevent contact with and runaway incidents for vehicle-type construction machinery.
  • To eliminate accidents involving the collapse or falling of heavy objects, strict work procedures are implemented after confirming stability when handling heavy objects such as steel frame and pre-cast concrete.
  • To eliminate accidents involving fire and infrastructure damage, continuous efforts are made to employ construction methods that don't use fire and to visualize infrastructure.

Operating System (Responsibility and Management Resources)

Health & Safety Management Structure

Every month, each business branch holds a Branch Health & Safety Committee meeting, where labor and management representatives discuss and report on progress related to health and safety activities. Important decisions made in the Committee meetings are communicated to all employees mainly through the company Intranet. Shimizu also has a Company-wide Health and Safety Committee that oversees the Branch Health & Safety Committee, as well as manages health and safety and deliberates at a high level on health and safety issues such as employee health management. This Committee is chaired by either the president, executive vice president, or head of the Safety Administration & Environment Division, with representatives from labor and management serving as committee members.

Health & Safety Management Structure

Health & Safety Management Structure

Health & Safety Management Structure for Construction Projects

The Health & Safety management structure for construction projects is headed by a safety & environmental officer, who is a senior managing officer appointed by the president. The health & environmental officer is responsible for overseeing the company’s health and safety management. Under this officer’s oversight, the head of the Safety Administration & Environment Division plans and implements specific activities and initiatives. At the branch level, each branch manager is responsible for planning and implementation in their own branch.

Shimizu also holds an annual Safety Committee meeting, where committee members including the safety & environmental officer report on the status of health and safety activities. The committee also deliberates and makes decisions on key issues concerning health and safety plans such as preventative measures for serious accidents and disasters.

Health & Safety Management Structure for Construction Projects

Training on Health & Safety

Shimizu provides basic education by experience level to provide employees with the basic knowledge they need to perform their work, based on the number of years they have been with the company, their job functions, and other factors.
The table below shows the number of participants in each level of training in fiscal 2016.

Type of Training Eligible Employees Number of Participants
Entry-level training for new employees (new hires) New employees 268
Basic safety training 2nd & 3rd year employees 140
Practical safety training 4th-5th year employees 140
Supervisor training 6th-7th year employees 159
Course on Managing Safety and Environment 8th-10th year employees 110

Skills improvement training is provided to supplement basic training.
The table below shows the number of participants in the training in fiscal 2016.

Type of Training Eligible Employees Number of Participants
Training for Construction Managers and Assistant Construction Managers 8th year + employees 1,487

Initiatives to prevent occupational accidents

Construction Plans Incorporating Risk Assessment

Risk assessment refers to the process of investigating (identifying, estimating, and evaluating) the likelihood of potential occupational incidents and their severity, and identifying and implementing appropriate measures to mitigate these risks.

Shimizu implements risk assessments based on previous incidents that occurred in the company. This means that we lay emphasis on critical risks throughout different levels of the entire company, by identifying and designating hazardous work at the corporate level while also identifying and designating hazardous work at branch level risk assessments.
Prior to beginning construction at each job site, we identify hazardous work that are applicable to new operations at pre-construction review meetings. After construction begins, we follow up with incremental risk assessments prior to each phase of the project, and discuss results at the respective preparation meetings for each phase to identify what specific risk mitigation measures will be prioritized, and who will be held responsible for its implementation. This approach allows us to have consistent health and safety risk oversight prior to and during each project.
We also strive to achieve progressive improvements in health and safety through effective operation of the PDCA cycle based on COHSMS (Construction Occupational Health and Safety Management System).

Sharing Information and Activities to Prevent Recurrence

At Shimizu we implement an initiative internally referred to as a “safe construction cycle”, where the company and business partners meet regularly on a daily, weekly, and monthly basis to implement fundamental safety management procedures. By thoroughly putting this cycle into action, we ensure information sharing among all members involved in the project and the prevention of accidents.

Daily Work Cycle Weekly Cycle Monthly Cycle
When What When What When What
Before beginning
  1. Morning greeting and safety reminders
  2. Risk assessment of job site, hazard prediction activities
  3. Facility, machinery, and environment checks and measurements
Weekdays
  1. Weekly checks
  2. Clean-up involving everyone at the site
  3. Weekly process meeting
  4. Safety conference
Designated day
  1. Safety conference
  2. Special safety conference
  3. General safety meeting
During work
  1. Inspection tour by person(s) in charge
  2. Checks during work (Shimizu, subcontractors)
  3. Guidance and supervision during work
  4. Safety process coordination
  5. Coordination of individual work processes
Day Before a Holiday
  1. Steps taken before all holidays
After work is completed
  1. Site clean-up
  2. Completion check

Furthermore, during National Safety Week and National Occupational Health Week National Safety Week (both are nation-wide initiatives lead by the Japanese Ministry of Health, Labour and Welfare) the president and Company-wide Safety Committee members participate in safety patrols on various job sites.

Safety Patrols by President Inoue

President Inoue performs job site safety patrols every year during National Safety Week and National Industrial Health & Safety Week.
In his morning greeting for the job site safety patrol in fiscal 2017, President Inoue said, "I would like everyone to once again reflect on the words 'Nothing can be built without safety.' It means that quality and safety are inseparable. Please encourage each other to observe the rules."

President Inoue on safety patrol
President Inoue on safety patrol
President Inoue delivering the morning greeting
President Inoue delivering the morning greeting

Accident Analysis

The following procedures are followed when responding to on-the-job accidents:

  1. Provide information to the relevant people through the accident reporting system.
  2. Perform an investigation of the accident and include safety staff in the investigation.
  3. Formulate plans for and implement corrective measures to prevent recurrence of similar accidents based on the investigation and analysis.
  4. Roll out measures internally, across the organization when necessary.
  5. Accumulate accident data for use of risk assessments, etc. and prepare safety-related statistics.
Accidents by Type (requiring four or more days off work)

In terms of the types of accidents, tumbles were the most frequent, followed by free falls, trips and slips, and entrapment.
The number of accidents resulting in four or more days off work decreased from 52 accidents to 42 accidents.

Mechanism for Handling Complaints

The link for complaints regarding health and safety is listed below.

Health & Safety at Suppliers and Subcontractors

Training Support for Suppliers and Subcontractors

With regards to the health and safety trainings listed below, Shimizu provides support and guidance to its business partners such as by supplying training material, lending venues, and dispatching instructors.

Training of Foremen and Health & Safety Officers Conducted at Kyushu Branch
Training of Foremen and Health & Safety Officers Conducted at Kyushu Branch
  1. Safety training for workers upon initial employment, upon initial dispatch to a job site, and upon changes made to their assigned work
  2. Special training for workers assigned to work legally designated as dangerous or hazardous
  3. Training for foremen and safety and health officers
  4. Training for workers assigned to dangerous and hazardous work and capacity building training for workers assigned to health and safety operations
  5. Shimizu also cooperates to provide training opportunities for workers regarding crane operation, gas welding, and other technical skills.

Strengthening Communication with Suppliers and Subcontractors

Shimizu has two multi stakeholder initiatives that aim to enhance our cooperation with suppliers and subcontractors to ensure quality and safety: 1. The Shimizu Rengo Kanekikai (hereafter, “Kanekikai”). 2. The Shimizu Construction Accident Prevention Council.
The Kanekikai independently engages in activities aiming to achieving the following: talent development for skilled workers, productivity improvement, cost reduction, and elimination of occupational accidents.

Shimizu also provides guidance and support to the following projects implemented by the Shimizu Construction Subcontractors’ Accident Prevention Council.

  1. Research on occupational health and safety and conducting health and safety training
  2. Research on health and safety regarding machinery, tools, and other equipment used in construction
  3. Investigation into the cause of accidents and implementation of relevant preventative measures
  4. Compliance with labor laws and regulations, and miscellaneous matters regarding health and safety
  5. Coordination of health and safety related measures with suppliers and subcontractors
  6. Provision of guidance on health and safety through regular job site patrols
  7. Surveying job site environments and implementing policies and measures
  8. Planning and executing various events related to occupational health and safety campaigns
  9. Other actions necessary to achieve the goals of the Construction Accident Prevention Council

Health & Safety Performance Data

Results, Goals, and Past Initiatives

KPI (Key Performance Indicator) FY 2014
Results
FY 2015
Results
FY 2016
Results
FY 2017
Goal
LTI (lost time injury) frequency rate 0.77 0.59 0.53 0.60 or lower

The Japan Construction Occupational Safety & Health Association has granted new Construction Occupational Health and Safety Management Systems (COHSMS) certification to the Nagoya Branch of Shimizu Corporation. One branch out of 14 branches

Fiscal 2017 Results

Health & Safety Results

The LTI (lost time injury) frequency rate

The LTI (lost time injury) frequency rate* was 0.53, an improvement from 0.59 in FY 2016. This achieved the goal of 0.60 or below for the second consecutive year.

LIT (lost time injury) frequency rate: The number of deaths and injuries per million cumulative man-hours. Figures for all industries and for the construction industry represent accidents resulting in one or more lost work days, calculated on a calendar-year basis. Figures for Shimizu represent accidents resulting in four or more lost workdays, calculated on a fiscal-year basis.

Trend in Accident Frequency Rate
LTI (Lost Time Injury) Frequency Rate

Trend in Safety Performance

Category FY2015 FY2016 FY2017
Frequency (4 or more days off work) 0.59 0.53 0.47
Severity 0.22 0.18 0.18
No. of accidents 69 52 42

Occupational Accidents (Fatal Accidents)

Category FY2015 FY2016 FY2017
Number of Shimizu employee fatalities Full-time employees 0 0 0
Contract employees 0 0 1
Number of subcontractor fatalities 3 2 1

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